Getting Things Done

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In my earlier post (part 1), I said that two individuals practicing for same number of hours might not progress at the same speed. This means that they might not get the same results from their endeavors. Why is that? Is one person having more natural talent than the other? Not likely. The difference is in one’s ability to choose where to focus. Choosing where to focus, what to practice on is not easy as it sounds. You might say, “Just focus on the barriers and you’ll be Barrierfine.” I am sorry to break this illusion but it doesn’t work this way. If your focus is on the wrong barrier, you won’t accomplish your goal, and your under performance will lead to frustration.

So the key is to identify different kinds of barriers. Based on my experiences and readings, I consider mainly two kinds of barriers.

1. Primary barriers

First type of barriers are those which hamper your progress. These barriers interfere with your strengths and that’s why you are not able to reach your full potential. These are the primary barriers.

2. Secondary barriers

Second type of barriers are those which do not block your progress. These barriers do not prevent you from exercising your strengths to full extent. These are the secondary barriers.

CricketFor example, in cricket fastest bowlers are not the best bowlers. So, lack of speed in my bowling is not the real cause of my average performance. Speed is the secondary barrier. My primary barrier is the lack of good length and tight line. So, instead of practicing for fastest delivery, I should be practicing for good line and length.

What to do?

The trick is to distinguish between these types of barriers and work only on the primary barriers. Working on secondary barriers is a waste of time unless you have already overcome your primary barriers and overcoming the secondary barriers will help you perform better. Overcoming primary barriers will allow you to play to your strengths with full potential. Do understand that this will improve your effectiveness but not necessarily your efficiency. In essence, to become a great performer what you have to answer is – how to be more effective (in practice sessions).

To be able to distinguish between these two types of barriers requires clear understanding of what you want to achieve. If your goals are not clear to you, you will never be able to identify and focus on your primary barriers. Another important thing to remember is to keep your mind open to suggestions. Sometimes, when you can’t see the primary barriers, external sources, like your teachers, parents, siblings, or friends, might help.

For example

When I was in 7th standard, we were learning how to balance chemical equations in our chemistry class. Every one was practicing hard on it because that was the only topic that was supposed to be in our midterms. Like everyone, I was alsoBalancing chemical equation practicing a lot to solve the equations using mathematical concepts. But maths alone was not enough to make it work. I was not getting the right answers, no matter how much I practiced.

Thanks to my mother, she saw me in frustration and came to help.

The first thing she made me to do was to memorize the periodic table and learn the atomicity of all the elements in the table. Knowing whether the element is diatomic, triatomic, etc. helped me deciding what multiplication factors can be used to balance the equations. Then we set up some rules, e.g., tackle the complex molecules first and the independent elements last.

So, this time I practiced with the knowledge of atomicity of the elements keeping the rules in my mind. The result – I was the only student in my batch to get all the answers correct in the midterms. That definitely made me popular in the school but the important thing was the lesson I learned. Jump over the barrier

Finale

Lesson learned was: know what is obstructing your progress and work only on it.

What really matters is your ability to recognize what really matters. You cannot run blindly for one thing today and for another tomorrow. Identify the limiting factors, differentiate them into primary and secondary barriers, and focus completely on the primary barriers.

Practice with a plan and the knowledge of the primary barriers. Some people are able to do it subconsciously, while others, including me, need to be explicit about it.

Read also: Bend it like Beckham. But how? Part 1

Popularity: 1% [?]

Last week I was having a discussion with a very close friend about our past, present and future. When I asked him what he wants to do in life, his reply was, “Earn millions of dollars”. I believed that he had something specific in his mind so I asked him, “For what?”. And he had no answers. He didn’t even say ‘to live lavishly’ because he is not that kind of guy. He does not know what he want to do with that money. But then why he wants to earn so much? I couldn’t really understand. That set me thinking that earning money cannot be a goal.

Money serves a purpose, it is a means to a goal. What if somehow 10 million dollars appeared in my account? It doesn’t matter how – I inherited it, someone just gave it to me, I earned it, or I won a lottery. But what matters is that what would I do with it? I thought a lot about it but it seemed like my mind had gone just blank. There are many things a person can do – buy house, cars, travel, and blah blah. I couldn’t comeup with a to-do list that would make some sense to me. Finally, I narrowed down to the following options to discuss with you:

Use it for upliftment of poor children – Every once in a while I browse through the websites of the non-profit organizations working towards betterment of poor children and providing them education. Although many non-profit organizations (not all) are working hard towards upliftment of poor children, their efforts alone are not enough. They need more hands to share the load, more minds with right attitude, and more financial sources for the cause. As Annie puts it (35 million, 12 paise),

That’s right. Thirty-five million. These millions are, what the government of India collectively calls, ‘children in need of protection‘. Defined by the ministry of social justice and empowerment as children in ‘extremely difficult circumstances’, they include children in conflict with the law, victims of crime or natural disasters, orphaned, abandoned or runaway children, rescued child labourers, trafficked children, amongst others.

I do donate in small amounts whenever I can but I am not able to contribute significantly since even a small amount is infact a large percentage of my student stipend. However, what I really want to do is to sponsor complete education of atleast one child if possible. But that’s not possible yet on my student stipend.

If I had 10 million dollars, I could sponsor education for many more children. For that I need to find the right people and the question that arises is which organization I can donate to? Which one to trust with such a huge amount of money? How would I know that the money is being used for the right purpose and reaching the deserving ones? Or instead of just donating the money, can I use it for the same purpose in some other way? I have never thought about it. This means I am not ready to have so much money yet for this purpose. I am not prepared for it. Forget 10 million dollars, I have no idea how I am going to help towards the betterment of poor children once I graduate and start earning.

Start a company – Couple of times I had discussions with friends about starting my own company. I want my ‘company’ to have a good purpose, something useful to society, and not just profit-making. Paul Graham suggests to have right people, right products and right spending plan to start a company. With 10 million dollars in my pocket, I won’t have to worry for the funds (atleast for a while). But the problem is that I don’t know what I will produce and which customers I will target. I don’t know yet. I am not ready to have so much money for this purpose. I am an introvert person so networking, for me, is a nightmare. Rob listed excellent suggestions on how to network for introvert people like me. But I have not started working on it. It requires lot of efforts on my part. But If I won’t then how am I suppose to find right people when I’ll need them. Seems like I am just not prepared yet. When will I start preparing for it?

Make investments – Among other options, this seems to be a wise call. But I don’t know the ABC of how and where to invest. I read Ramit’s blog regularly but have never given enough time to research on his suggestions on how to start investing wisely and act on them. What stops me is the thinking barrier that I don’t earn ‘enough’ money right now. But that’s not the problem. I can start taking small steps like open a savings account (ING, HSBC, EMIGRANT). But I am too lazy to do it. The problem is my attitude and overthinking. I need to change my thinking to prepare myself to handle such a huge sum of money.

Spend it lavishly – Well, I won’t be able to do it without feeling guilty so this option doesn’t count for me. Been a student for so long, that I have learned to live within my means.

In summary, I have not prepared myself to do any of the above even to my capacity as of now. I can tell you that it is not the lack of money that is stopping me but my laziness and overthinking. People who are serious about doing something, just do it. Money matters don’t stop them. What’s needed is the DOer attitude, which makes every difficult-to-do and/or seem-to-be-impossible thing possible, be it starting Room to Read by John Wood or SUBWAY by Fred and Peter.

What would you do if you had 10 million dollars? What are you doing right now? Do you really think that lack of money is stopping you?

Popularity: 2% [?]

GraduationWho wants to leave the graduate school (especially if you are in a Ph.D. program)? Not me. I get student discounts at my favorite restaurants and AMC movie theatres. If you are also interested in staying in graduate school forever, I have some guidelines for you.

  • Never define goals: Whatever you do, don’t ever try to define your degree objectives explicitly. If your goals are clear, you would feel like accomplishing them and that would lead to your graduation.
  • Never plan or make timetables: Work on impulse. Don’t create a timetable or milestones map. This way no one (not even you) would know where you are going with your work.
  • Don’t talk to other students: They lie about their progress. Keep to yourself. This way you would never know when others are graduating and you can have a peaceful stay as a student for a lifetime.
  • Don’t seek advice from professors: They don’t know anything better than you. Be non-existent in the department.
  • Trust your memory, don’t write: Don’t start writing ahead of time. Trust your memory and leave all the writing for the end (like there is one).
  • Learn to juggle: Do many things at a time. Don’t prioritize your to-do list (you shouldn’t have any).
  • Never backup your work: These computer machines don’t cost so much for nothing. Trust me they won’t crash. Even if they do, you can reproduce everything from your memory or redo things.
  • Plan B: Who thinks of a plan B in case things go wrong. Don’t be a paranoid.
  • Help others: Help others by letting them know how to stay in school forever just like I am helping you. Spread the word.

Popularity: 1% [?]

frustrationAre you in graduate school doing a Ph.D. or a Master’s thesis? If yes, read ahead. Is it going well? Are you on schedule? If yes, then you don’t need to read any further. Ok, now that you are still with me means not everything is as you expect. Let me tell you a secret – you are not alone. Ohh, you already knew that. Good. I bet you have already read about the 6 Ph.D. myths, and who should do a Ph.D. and why.

So, what is really going wrong with your thesis/dissertation/project? You work hard, but your advisor always expects more. Your committee decides the scope of your project but in next meeting it goes further beyond. You work with your advisor to produce something but your collaborators dump it. The goal and requirements keep changing. Others, who started with you, have started graduating.

I have experienced some of these in past and in recent too. It is frustrating to be in such situations. I could have avoided it in some cases but I didn’t know the rules of the game. Now that I have already burnt my hands, I’ll list down some rules to save you from such frustration.

Write it down

writeNo matter what you discuss with your advisor/committee/collaborators, put it in writing and send them a copy. Humans are not really that good with memory. People believe in something today, and tomorrow they forget. If you put it in writing, you can refer back to it and challenge others on what was decided.

Get feedback

Your hardwork doesn’t count if it is not producing something useful. The usefulness of your work is decided by your advisor/committee/collaborators. Even if you put things in writing and send them email, it will not help till they acknowledge and give feedback. Feedback keeps you on track and tells you about their expectations.

Meet face to face

Even if you keep in touch through emails/phone, nothing beats meeting face to face. You avoid the pitfall of interpreting their words, moods, and tone. Talking face to face gives you an opportunity to get immediate feedback and discuss the concerns regarding the details which people tend to avoid responding to.

Don’t keep them hungry for long

They are not there just to give you feedback. They need to see results for the time they give to you. So, keep them in loop. Tell them about your progress from time to time. In fact, best is to fix a weekly/monthly meeting just to present what you did since last meeting.

These rules are not new. Rob has already mentioned them with respect to a product development cycle. After reading his article, I could clearly see how these rules apply to my situation too. I could relate to them easily. Only if I had known them earlier…

So, remember that you have to keep not only yourself on track (by seeking feedback) but also your advisor/committee/collaborators (by showing progress frequently).

Popularity: 9% [?]

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